Role Summary

The Administration Executive provides high-trust executive and administrative support to senior leadership while coordinating day-to-day business operations, payroll processing, statutory compliance, invoicing and record-keeping activities.

The role acts as a central coordination, execution and follow-up function, working closely with management, internal teams, external service providers and regulatory bodies. This is an execution-oriented role with exposure to confidential and time-sensitive matters.

Key Accountabilities

1. Executive & Management Support

• Provide direct administrative and executive support to senior management, including calendar management, meeting scheduling and coordination of priorities.
• Prepare meeting agendas, briefing notes, summaries, action trackers and follow-up communications.
• Coordinate internal and external meetings, including virtual and international engagements.
• Support senior management by ensuring timely follow-through on decisions and action items.

2. Operations Coordination & Follow-Up

• Track operational tasks and deadlines across finance, HR, compliance and administration.
• Follow up with internal teams, consultants, vendors, banks and service providers on agreed deliverables.
• Maintain structured trackers for operational activities, approvals and correspondence.

3. Payroll & Statutory Administration

• Process monthly payroll and maintain accurate payroll records.
• Coordinate statutory filings and payments, including EPF, ETF and APIT, in liaison with external service providers and relevant authorities.
• Maintain employee records and supporting documentation related to payroll and statutory compliance.
• Support monitoring of statutory timelines and compliance requirements.

4. Finance, Invoicing & Basic Accounting Support

• Prepare and issue routine invoices and track collections.
• Handle petty cash and maintain accurate cash and expense records.
• Maintain basic accounting records, vouchers and supporting documentation.
• Assist with preparation of financial and operational summaries for management review.

5. Documentation, Records & Communication

• Draft, format and manage professional correspondence, internal documents and reports.
• Maintain organised digital and physical filing systems with appropriate version control.
• Support preparation of basic presentations, summaries and management reports.

6. Office & Administrative Oversight

• Coordinate office logistics and routine administrative requirements.
• Support onboarding and exit logistics for employees and consultants.
• Act as the first point of coordination for routine administrative and operational matters.

Experience Requirements

Minimum 2–3 years of relevant experience in administration, executive support, operations coordination, payroll, statutory administration or basic finance administration.

Demonstrated experience working closely with senior stakeholders is required. Hands-on exposure to payroll processing, EPF, ETF and APIT coordination, invoicing, petty cash handling and structured record-keeping is essential.

Experience in professional services, consulting, technology or multinational environments is preferred.

Educational Qualifications

A bachelor's degree in one of the following disciplines or a related field:

• Business Administration
• Management
• Commerce
• Accounting
• Finance
• Public Administration

Key Competencies & Skills

• Strong organisational and time-management skills.
• High attention to detail and disciplined follow-through.
• Professional written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Comfort operating in a fast-paced, evolving environment with minimal supervision.
• Proficiency in standard office productivity tools and basic accounting systems.

Career Progression

This role offers potential progression into positions such as:

• Senior Administration Executive
• Administration Manager or Operations Manager

Application Instructions

Interested candidates are encouraged to submit their CV through the application form below.

Only shortlisted candidates will be contacted.